The Challenge
The Quality Control Bottleneck
Managing a "Farm-to-Fork" supply chain is messy. Trusfarm was coordinating with 65+ contract farmers, 3 different Sortex plants, and third-party labs using disjointed communication channels. The Disconnect: Critical data—like moisture content in Cumin or purity levels in Sesame—was trapped in PDF lab reports or WhatsApp chats. Without a centralized system, ensuring Traceability (a requirement for EU/US exports) was a manual, error-prone nightmare. They needed a system that could enforce quality standards programmatically.
The Solution
Frappe-Powered Precision
We rejected generic ERPs that didn't understand agriculture. Instead, we utilized the open-source power of ERPNext (Frappe Framework) to build a bespoke solution tailored to the nuances of the spice trade.
Key Architectural Pillars:
01. Contract Farming Module
We digitized the fields. The system maintains a "Farmer KYC" database, tracking land acreage, crop cycles, and expected yields. Procurement teams can issue digital "Purchase Orders" directly to farmers, linking raw material batches to specific plots of land.
02. Quality Control (QC) Gatekeeping
Quality isn't an afterthought; it's a workflow. We built a custom "QC Inspection" doctype. When raw material arrives, it cannot be moved to the warehouse until lab parameters (Moisture, Admixture, Ash) are entered and approved. If a sample fails the 99.5% purity check, the system automatically blocks the batch.
03. Processing Logic (Sortex)
We modeled the "Zero-Touch" processing line digitally. The ERP tracks the movement of goods from Raw Material -> Cleaning -> Grading -> Sortex -> Packaging. This calculates "Processing Loss" in real-time, giving management visibility into yield efficiency.
04. Export Documentation Suite
Shipping to 30+ countries requires speed. The system auto-generates Packing Lists, Commercial Invoices, and Certificates of Analysis (COA) based on the specific batch data, reducing documentation errors by 90%.
The Results
Trust Through Technology
Metrics:
- 100% Traceability for every exported batch (QR Code ready)
- 20% Reduction in processing wastage due to better yield monitoring
- Zero Rejections at destination ports due to pre-shipment digital QC checks
- Real-Time Inventory visibility across 3 warehouses
The Tech Stack
Open Source. Enterprise Grade
Framework:
Frappe (Python/JS)
Core System:
ERPNext v14
Database:
MariaDB (Structured, relational data storage)
Deployment:
Linux (Ubuntu) on Cloud VPS
Reporting:
Jinja Templating (For pixel-perfect export documents)
Cultivating Excellence
"Flitz Interactive didn't just install software; they engineered our business logic. With this ERP, we don't just sell spices; we sell data-backed assurance. Our buyers in Europe know exactly what they are getting, down to the last percentile of purity."
— Partner, Trusfarm